You are viewing a preview of this job. Log in or register to view more details about this job.

Operations & Administrative Intern

The Brass Club
Email

Basic Information

Job Title: Operations & Administrative Intern
Location: Remote
Duration: Starting May 1, 2024, until August 25, 2024
Hours: 30 hours per week
Compensation: Unpaid

About Brassclub LLC

Brassclub LLC is an online marketplace based in Wyoming, dedicated to enriching the brass music community. We manage specialized music clubs and vibrant social media channels, fostering a culture of brass music through innovative and engaging online experiences.

Internship Overview

We are seeking a proactive and versatile intern to join our Operations & Administrative Team. This fully remote role is ideal for candidates interested in gaining extensive experience in administrative support, digital communication, and project management within an e-commerce environment.

Key Responsibilities

Manage Daily Email Communications and Coordinate Responses

  • Act as the primary point of contact for incoming communications.
  • Efficiently manage, sort, and respond to emails, ensuring all queries are addressed promptly.

Assist in Organizing Schedules, Maintaining Appointments, and Managing Calendars

  • Use digital tools to schedule meetings, avoiding conflicts and optimizing time management.
  • Assist in the logistical planning of events and meetings, including virtual platform arrangements.

Support Project Management Tasks Including Documentation, Follow-ups, and Coordination

  • Document project phases, create reports, and maintain records of project progress.
  • Conduct follow-ups to track the advancement of tasks and projects.

Participate in Team Meetings and Contribute to Project Planning and Execution

  • Attend all team meetings, taking detailed notes and contributing ideas.
  • Ensure action items from meetings are cataloged and assigned appropriately.

Perform General Administrative Tasks Such as File Organization and Data Entry

  • Maintain and organize files for easy access and retrieval.
  • Manage databases and update records to reflect new information or changes.

Develop and Implement Organizational Systems

  • Design new organizational systems to increase efficiency in handling documents and communications.

Assist with Customer Relationship Management (CRM)

  • Update client and vendor information in the CRM system and track customer queries.

Support Online Meeting Facilitation

  • Set up and manage technical aspects of online meetings to ensure effective engagement.

Assist with Marketing and Communication Efforts

  • Prepare newsletters and other promotional materials to enhance outreach and engagement.

Participate in Budget Planning and Expense Tracking

  • Assist in the preparation of budget reports and monitor expenditures.

Conduct Research and Analysis for Business Development

  • Gather market data and analyze industry trends to inform strategic decisions.

Support the Onboarding Process for New Hires

  • Prepare onboarding materials and schedules for new employees.

Resource Procurement and Management

  • Research potential vendors, manage orders, and track inventory of office supplies.

Ideal Candidate Profile

  • Currently enrolled in or a recent graduate of a program in business administration, communications, or a related field.
  • High proficiency in digital communication and office software.
  • Excellent organizational skills and the ability to handle multiple tasks simultaneously.
  • Strong attention to detail and problem-solving skills.
  • Ability to work independently as part of a remote team.
  • Reliable internet connection and access to a computer for remote work.

Benefits

  • Gain comprehensive experience in various aspects of administrative support and digital communications.
  • Develop practical skills in project management and online communication.
  • Enjoy the flexibility of working hours in a fully remote setting.
  • Contribute to meaningful projects in a growing online marketplace.

How to Apply

Please submit your resume and a brief cover letter expressing your interest in the role and your relevant experiences to brass@thebrassclub.com. We are accepting applications on a rolling basis.

We look forward to your application and potentially welcoming you to our team this summer!