Program Assistant

If you have administrative support experience and a passion for animal health, don't miss this opportunity with APHIS Veterinary Services! We're hiring Program Assistants in locations across the country to oversee a variety of administrative activities within program field offices, including creating correspondence, responding to information requests, coordinating travel, and scheduling training. You can make a difference as part of our team!

Job responsibilities include, but are not limited to:

• Collaborating with field personnel to ensure appropriate data is maintained. Resolving non-hardware, non-software problems in data collection.
• Overseeing office activities related to animal health emergency response; e.g., communicating with state, federal, industry, academic, and private responders.
• Entering data on suspects, reactors, infected herd tests, and follow-up supplemental tests into computer database.
• Maintaining inventory of all official identification ear tags with numbers conforming to policy, entering identification data into the national database and changing information as needed to keep it up to date.
• Identify resource needs, resource costs, and available funds to meet procurement priorities. Process procurement of necessary supplies, equipment, and/or services.
• Assisting with ensuring sampling agreements, informal contracts, formal contracts, and fee basis agreements are properly negotiated, executed, and paid.
• Compiling, organizing, and maintaining documentation in an electronic document management system to include correspondence, software development, and documentation. 
• Entering data into financial systems, collecting data for input, preparing estimated obligations reports, maintaining salary and benefits spreadsheets, and reviewing funding reports. 

(3) vacancies are available in the following locations:

• Topeka, KS
• Raleigh, NC
• Madison, WI