Administrative Assistant, Choose Ohio First & Collegiate Success Program

Join our dynamic team as an Administrative Assistant to the Choose Ohio First and Collegiate Success Programs and take charge of supporting the Director in the smooth administration of departmental programs and activities. This multifaceted role offers a blend of responsibilities, including conducting research to inform decision-making, maintaining confidential records, organizing meetings and events, assisting in the management of budgets, and coordinating public relations efforts. With opportunities to exercise independent judgment and supervise student support personnel, you'll play a pivotal role in ensuring the efficient operation of our department while honing your administrative skills and contributing to our mission of excellence. If you're detail-oriented, resourceful, and thrive in a fast-paced environment, apply now to be part of our vibrant team!

Essential Functions:

• Research, collect, and interpret data for the purpose of providing information to others, developing programs, making recommendations, and preparing materials. Evaluate programs, provide input in the decision-making process and administers new policies and programs.
• Maintain highly confidential personnel files and payroll records. Track available positions, compiles information for job descriptions, new job openings and employee searches. Interpret policies/procedures and transmit decisions and directives for the benefit of support staff, faculty and student assistants.
• Maintain calendars, organize meetings, coordinate special events and travel arrangements and compose correspondence. Update and manage computer database and file systems. Utilize software packages and computer applications to create spreadsheets and documents for the completion of projects.
• Monitor budgets, establish start-up accounting procedures, and manage or close out special accounts for the department. Research products, vendors, and prices to properly appropriate funds for the purchase of equipment and supplies.
• Coordinate public relations activities for the purpose of responding to inquiries and complaints, furnishing information to the public and providing explanations. Act as a liaison between the department and the university community.
• Assign, train, supervise and review the work of designated clerical support personnel and student assistants.

Education: 18 months of education or training beyond high school

Experience: A minimum of 2 years of experience in office/clerical procedures. Ability to coordinate programs, work in a fast-paced environment, and utilize new technology required. Advanced computer skills including word processing, spreadsheet, and database software packages required. Strong interpersonal, problem-solving, and research skills required.

FLSA Status (exempt/nonexempt):

United States of America (Non-Exempt)

Union Affiliation (if applicable):

Staff Bargaining Unit

Compensation:

This is a Union position with a salary grade of 116. Salary determination is subject to the SBU Collective Bargaining Agreement. Salary is $15.00 hour.

Background Check Statement

The University of Akron is committed to providing a safe environment for all students and employees.  The University endeavors to protect the health, welfare and safety of all students, employees and visitors on our campus.  As such, all offers of employment with The University of Akron are contingent upon verification of credentials, and satisfactory completion of a criminal background check. Some positions may require additional credit investigation and a pre-employment driving record search. 

Non-Discrimination Statement

The University of Akron is an Equal Education and Employment Institution. View our Non-Discrimination Statement for more information. Equal Opportunity Employer, including disability/veterans.

State of Residence Statement

It is the expectation of the University of Akron that all work performed as an employee of the University will be performed in Ohio.