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Court Clerk Lead

City of Austin
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Posting Title: Court Clerk Lead
Job Requisition Number: COA088490
Position Number: 100654
Job Type: Full-Time

Division Name: Municipal Court

Minimum Qualifications: Graduation from an accredited high school or equivalent plus six (6) years of related experience.

Or

Associates degree plus four (4) years of related experience.

Licenses or Certifications:
  • None.
  • Notes to ApplicantsApplicants for this posting may be considered for any available lead position within the following units: Central Booking which is a 24 hour unit, Customer Service which includes closing shifts and Communications.
  • Detailed, complete Employment Application is required to help better evaluate the applicant’s qualifications – minimum and preferred as noted on the job posting. Incomplete applications will be disqualified.
  • You must use “N/A” for fields that are not applicable.
  • Employment history dates must include month and year as well as the name and contact information for the supervisor and/or human resources department.
  • Verification of employment history dates on resume should match online Employment Application.
  • Starting salary will be based on overall relevant experience from your employment application, not your resume or cover letter.
  • A criminal history check will be conducted on the selected candidates.

Assessment:

  • Assessment(s) may be administered as part of the interview process.

Pay Range: $22.85 – $26.24

Hours: Please note: Schedule may include days, evenings, nights, weekends and/or holidays. Municipal Court is a 24 hour, 7 days per week business operation. Schedule/location may change based upon business needs.

Job Close Date: 03/29/2023
Type of Posting: External
Department: Municipal Court

Regular/Temporary: Regular
Grant Funded or Pooled Position: Not Applicable

Category: Professional
Location: 6800 Burleson Road, Building 310, Ste 175

Preferred Qualifications
  • Leadership experience
  • Experience training others on work-related tasks
  • Effective communication skills
  • Bilingual in English/Spanish is a plus, but not required for all positions
  • Experience in change management
  • Clerk certification through Texas Courts Association or the willingness to obtain introductory level within 24 months of employment.

Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

  1. Reviews completed paperwork and system updating and provides feedback as appropriate.
  2. Performs cashier duties and balances money at end of shift. Balances disbursement and daily deposit reports and monitors overpayments. Corrects financial errors.
  3. Processes expungement cases and appeals.
  4. Serves as liaison to Judges, APD, Jail, Pretrial Services and other County and law enforcement agencies.
  5. Notifies DPS of activity on juvenile failures to appear or pay.
  6. Files and prepares civil cases, accepts motions and subpoenas.
  7. Prepares and processes alias capias warrants, Williamson County warrants and commitments, sealed cases, search and juvenile warrants, and responds to bankruptcy letters.
  8. Maintains organization and flow of Court records.
  9. Monitors entry of traffic, parking and criminal citations into computer system.
  10. Coordinates work schedules, training staff, answers questions from staff and the general public about court operations.

Responsibilities – Supervision and/or Leadership Exercised:
  • May provide leadership, work assignments, evaluation, training and guidance to others.

Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

  • Knowledge of court proceedings.
  • Knowledge of city practice, policy and procedures.
  • Skill in oral and written communication.
  • Skill in handling multiple tasks and prioritizing.
  • Skill in using computers and related software.
  • Skill in planning and organizing.
  • Skill in data analysis and problem solving.
  • Ability to handle customer complaints.
  • Ability to retain knowledge of historical laws and procedures.
  • Ability to perform basic mathematical calculations.
  • Ability to operate document scanners and related software applications.
  • Ability to communicate effectively with diverse groups of individuals utilizing tact and diplomacy.
  • Ability to establish and maintain good working relationships with other city employees and the public.
  • Ability to exercise discretion in confidential matters.

Criminal Background Investigation: This position has been approved for a Criminal Background Investigation.

EEO/ADA: City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.