Administrative Support Assistant III – Facilities Operations

Summary of Job Duties:

The Administrative Assistant for Facilities Operations provides front-line customer service and essential clerical and administrative support to the Facilities Operations division. This position serves as a key point of contact for internal customers, external vendors, and campus stakeholders while supporting daily office operations, workforce coordination, and emergency response activities.

Regular, reliable and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.

Minimum Qualifications:

The formal education equivalent of a high school diploma

Preferred Qualifications:

At least one year of clerical or administrative experience

Experience using Microsoft Office applications, including Word, Excel, and Outlook

Experience in a facilities, operations, construction, or service-oriented environment

Bilingual (Spanish preferred)

Knowledge, Skills, and Abilities:

Recordkeeping and filing procedures

Basic arithmetic and data entry

Basic grammar, spelling, and business correspondence

Computer systems and standard office software applications

Strong organizational and time-management skills

Effective customer service and interpersonal communication skills

Proficiency with standard office equipment such as multi-line phones, copiers, scanners, and printers

Ability to communicate effectively both orally and in writing

Ability to analyze documents for compliance with established procedures and guidelines

Ability to conduct basic research and compile information into report format

Ability to establish, maintain, and update filing systems

Ability to manage multiple tasks, prioritize work, and meet deadlines in a fast-paced environment

Ability to respond calmly and effectively during emergencies and high-pressure situations

Basic understanding of Microsoft Office products such as email, spreadsheet

Salary Information:

$39,930 - $43,923; Commensurate with education and experience

Required Documents to Apply:

Cover Letter/Letter of Application, Resume

Optional Documents:

License or Certificate (see special instructions for submission instructions), Proof of Veteran Status

Recruitment Contact Information:

Caitlin Hughes, Strategic Talent Acquisition Specialist, cmmitche@uark.edu

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.